Organization, Responsibilities, and Rules of Procedure of the Supervisory Board of the Badashan Memorial Hall

Bada Shanren Memorial Hall Supervisory Committee

Organization, Terms of Reference and Rules of Procedure

 

Chapter I  General Provisions 

Article 1 In order to clarify the duties and powers of the Board of Supervisors of the Bada Shanren Memorial Hall , standardize the organization, responsibilities and rules of procedure of the Board of Supervisors, and give full play to the supervisory and management role of the Board of Supervisors, according to the " Bada Shanren Memorial Hall Council Charter" (hereinafter referred to as the "Articles of Association") and The provisions of the relevant laws and regulations, the formulation of these rules.  

 

Chapter II Organizational Form of the Board of Supervisors

Article 2 Personnel composition According to the "Articles of Association", the board of supervisors is composed of 3 supervisors, and the supervisors are selected from the party members of the unit and the staff of the museum. Among them, the staff representatives are elected by the staff meeting and appointed by the organizer. . The curator and the person in charge of finance shall not concurrently serve as supervisors.    

Article 3 The term of office of supervisors and their selection The term of office of supervisors is three years . Supervisors are democratically elected or replaced by the staff of the library. Supervisors can be re-elected. If a supervisor fails to be re-elected in time upon the expiration of his term of office, or if a supervisor resigns during his term of office and the number of members of the board of supervisors falls below the quorum, the original supervisor shall still perform his duties as a supervisor in accordance with laws, administrative regulations and the Articles of Association before the re-elected supervisor takes office. .    

Article 4 The Chairman of the Board of Supervisors is elected. The Board of Supervisors shall have one chairman , who shall be elected by more than half of all supervisors and appointed by the organizer.    

 

Chapter III  Responsibilities of the Board of Supervisors 

 

Article 5 The board of supervisors is responsible to the board of directors, supervises the legality and rationality of the financial affairs of the library and the performance of duties by the management of the library, and safeguards the legitimate rights and interests of the library and the directors. 

Article 6 The board of supervisors shall exercise the following functions and powers in accordance with the "Articles of Association" and relevant laws and regulations: 

(1) Implement the resolutions of the Council;

(2) Supervising the financial work of the unit;

(3) Supervise the behavior of the management of the museum in compliance with laws, regulations or regulations;

(4) When the behavior of the management members of the museum harms the interests of the unit, require them to make corrections;

(5) Being invited to attend the meeting of the library affairs committee;

 

Chapter IV Rules of Procedures for Supervisory Committee Meetings

Article 7 Meeting method The meeting method of the board of supervisors includes two forms: meeting of the board of supervisors and interim meeting of the board of supervisors.    

Article 8 Meeting time The supervisors shall hold a meeting of the board of supervisors at least once every 6 months. Extraordinary meetings of the board of supervisors are held according to work needs.    

Article 9 Form of meeting notice The notice of the meeting of the board of supervisors shall be delivered to all supervisors in written form 10 days before the meeting . The convening of an extraordinary meeting of the board of supervisors shall be notified in written form, and a resolution or review issue may be notified 5 days in advance; a non-formed resolution shall be notified 3 days in advance.  

Article 10 Meeting Chair The meeting of the board of supervisors shall be convened and presided over by the chairman of the board of supervisors. If the chairman of the board of supervisors is unable to attend the meeting, he may entrust a supervisor to convene and preside over the meeting. If the chairman of the board of supervisors is unable to perform his duties or fails to perform his duties, more than half of the supervisors of the board of supervisors shall elect a supervisor to serve as the moderator of the meeting.    

Article 11 Provisional meeting conditions When the following situations occur in the museum, the chairman of the board of supervisors shall convene an extraordinary meeting of the board of supervisors within 5 working days:    

(1) When the chairman of the board of supervisors deems it necessary;

(2) When more than half of the supervisors jointly propose.

Article 12 Contents of the meeting notice Time and place of the meeting; matters to be considered (meeting proposals); meeting materials necessary for supervisors to vote; requirements for supervisors to attend the meeting in person; contact person and contact information.   

Article 13 Rules for Attending Meetings Meetings of the board of supervisors shall be attended by supervisors in person. If a supervisor is unable to attend for some reason, he may entrust another supervisor in writing to attend on his behalf. If a supervisor fails to attend the meeting of the board of supervisors, nor entrusts a representative to attend, it shall be deemed to have waived the right to vote at the meeting.    

Article 14 Voting Form Voting by the board of supervisors shall be by show of hands or ballot, and each supervisor shall have one vote. Resolutions made by the board of supervisors must be passed by more than half of all supervisors.    

Article 15 Other Provisions When the board of supervisors deems it necessary , it may invite the curator, deputy director or heads of various departments, internal and external auditors to attend board of supervisors meetings and answer questions of concern.    

Article 16 Minutes of Meetings The board of supervisors shall make minutes of the resolutions on matters discussed at the meeting. Supervisors and recorders present at the meeting shall sign the minutes of the meeting. The supervisory records of the board of supervisors and the results of financial or special inspections should become an important basis for the performance evaluation of the heads of various departments. Supervisors have the right to request some explanatory records for their speeches at the meeting in the minutes. The meeting minutes of the board of supervisors shall be kept as archives of the library.    

Article 17 Disclosure of Meeting Resolutions  

(1) Only after the resolution of the board of supervisors meeting is approved by the board of directors meeting or submitted to the staff meeting for approval, can it be disclosed;

(2) Supervisors shall ensure that the information disclosed by the library is true, accurate and complete.

Article 18 Matters not covered in these rules shall be implemented in accordance with relevant national laws, regulations and the relevant provisions of the "Articles of Association". 

Article 19 These rules will come into effect after deliberation and approval by the board of directors. 

Article 20 These rules are interpreted by the board of supervisors of the museum.